How To Report A Release / Spill

STEP 1 – DUE IMMEDIATELY	STEP 2 – Due As Soon As Possible Within 30 Days
Verbal Notification	Written Follow-up Notification
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Reportable Quantities

The owner or operator of a facility or vessel must immediately notify the Hawaiʻi State Emergency Response Commission (HSERC) (through the HEER Office) and the appropriate Local Emergency Planning Committee (LEPC) if there is a release into the environment of a hazardous substance that is equal to or exceeds the minimum reportable quantity in any 24-hour period as set forth in the regulations.

Covered Types of Chemicals and Quantities

- Extremely Hazardous Substances (EHS) are those substances and quantities listed at 40 CFR part 355, Appendices A and B
- Comprehensive Environmental Response, Compensation and Liability Act (CERCLA) hazardous substances contained in 40 CFR part 302, Table 302.4
  - Facilities must also report a release of a CERCLA hazardous substance to the National Response Center (NRC) at 1 (800) 424 8802
- Trichloropropane (TCP)
  - Reportable quantity is 10 pounds as per HAR 11-451-6(b)
- Oil [under the following circumstances]:
  - Any amount of oil which when released into the environment causes a sheen to appear on surface water, or any navigable water of the state;
  - Any free product that appears on ground water;
  - Any amount of oil released to the environment greater than 25 gallons;
  - Any amount of oil released to the environment which is less than 25 gallons, but which is not contained and remediated within 72 hours.
- An unlisted substance designated under section Hawaiʻi Administrative Rules (HAR) section 11-451-5(c), in quantities equal to or exceeding the reportable quantity criteria in section 11-451-6(c)
- Reportable Quantities List
  - A list of reportable hazardous substance release quantities (sorted by chemical name) is provided in Appendix 2-D of the online Technical Guidance Manual (TGM)
- For releases of unknown quantities, report if lab results exceed the most restrictive Environmental Action Levels (EALs) for residential use.

Step 1: Verbal notification via telephone / in person

Immediately after a reportable release, the owner or operator of a facility or vessel must notify the HEER Office (for the HSERC), the Local Emergency Planning Committee (LEPC) of the appropriate jurisdiction, and the National Response Center (NRC).

NUMBERS TO CALL

- NOTE: Please call 9-1-1 if there is an immediate threat to human welfare or fatalities.
- HEER Office as the administrative contact for the HSERC (808) 586-4249 (7:45am – 4:30pm Monday to Friday) or (808) 236-8200 (after hours which includes weekends, holidays and after 4:30 weekdays)
- the LEPC for your jurisdiction according to the list below
- the National Response Center (NRC) at (800) 424-8802

Hazardous Substance Release Notification Contacts List

County	LEPC	Fire Department	HSERC
Hawaiʻi	Gerald Kosaki Hawaiʻi County LEPC 277 Kapualani Street Hilo, Hawaiʻi 96720 Gerald Kosaki, LEPC Chair Cell: 808 936-8181 [email protected]	Darren Rosario, Fire Chief Hawaiʻi County Fire Department 25 Aupuni Street, Suite 2501 Hilo, Hawaiʻi 96720 Phone: 808 932-2903 Fax: 808 932-2928	State of Hawaiʻi Hazard Evaluation and Emergency Response Office 2385 Waimano Home Rd #100 Pearl City, Hawaiʻi 96782 Attn: EPCRA Data Manager Phone: 808 586-4249 Fax 808 586-7537 After Hours (808) 236-8200
City and County of Honolulu	Robert Harter Honolulu LEPC Department of Emergency Management 650 South King Street Honolulu, Hawaiʻi 96813 Phone: 808 723-8960 Fax: 808 768-1492	Manuel Neves, Fire Chief Honolulu Fire Department 636 South Street Honolulu, Hawaiʻi 96813-5007 Phone: 808 723-7101 Fax: 808 723-7111	See above
Kauaʻi	Albert Kaui Kauaʻi Emergency Management Agency 3990 Kaʻana Street #100 Līhuʻe, Hawaiʻi 96766 Phone: 808 241-1800	Chief Kauaʻi County Fire Department 4444 Rice Street, Suite 315 Līhuʻe, Hawaiʻi 96766 Phone: 808 241-4975 Fax: 808 241-6508	See above
Maui	Jeffrey M. Kihune, Sr. Maui County LEPC 200 Dairy Road Kahului, Hawaiʻi 96732 Phone: 808 870-7404 [email protected]	David Thyne, Chief Maui County Fire Department 200 Dairy Road Kahului, Hawaiʻi 96732 Phone: 808 270-7561 Fax: 808 270-7919	See above

You may also download ATTACH 3-C Submitting TIER II to LEPC Dec 2019 which includes the list of contacts.

INFORMATION TO PROVIDE

Specific information is required when reporting the release of a hazardous substance. To the best of your ability, be ready with the following information:

- Your name and telephone number
- Name of the hazardous substance spilled
- Approximate quantity spilled
- Location of the spill
- Date and time of the spill
- Description of how it happened
- Immediate danger or threat posed by the release
- Contact information for the responsible party
- Measures taken or proposed to be taken to cleanup the spill
- Any known injuries resulting from exposure
- Other county, state or federal officials that were also notified

You may download the Hazardous Substance Emergency Release Notification and Inventory Guideline 2020 for a hazardous substance release to learn more about the required information.

Step 2: Submit a written follow-up notice no later than 30 days after initial discovery of the release.

A Hawaii Hazardous Substance Written Follow-Up Notification Form regarding the release is also required to be sent to the HSERC/HEER and LEPC contacts noted above, postmarked no later than 30 days after initial discovery of the release.

- A template for the written follow-up notice is provided in the Hazardous Substance Release Notification Guideline section of the TGM.
- Submit Hazardous Substance Written Follow-up Form Online
  - To submit this form electronically, please register at HI DOH e-Permitting

ADDITIONAL RESOURCE ON EMERGENCY PLANS

The State of Hawaiʻi Oil and Hazardous Substance Emergency Response Plan is a supplement to the State of Hawaiʻi Plan for Emergency Preparedness, Volume III, Disaster Response Assistance. This plan also serves as Annex 1530-1 to the Hawaii Area Contingency Plan.

State of Hawaiʻi Oil and Hazardous Substances Emergency Response Plan 2019

EPA LIST OF LISTS

EPA List of Lists:
EHS RQ, CERCLA RQ, 10 pound RQ for TCP, and Oil under the listed circumstances

LEGAL AUTHORITY

Owners or operators of facilities or vessels that release a hazardous substance or toxic chemical into the environment above the reportable quantity are subject to state notification requirements under the HEER Office’s legal authorities including:

Hawaiʻi Environmental Response Law (HRS 128D) and Hawaiʻi State Contingency Plan (HAR 11-451)
Hawaiʻi Emergency Planning and Community Right-to-Know Act (HEPCRA) (HRS 128E and HAR 11-453)
CERCLA §103