Birth & Marriage Certificates

How to Apply

All applications requesting certified copies of birth certificates and marriage certificates must be made in writing.

If you are not eligible to receive the certified copy that you requested, your order will not be fulfilled. Check eligibility requirements below.

Apply Online for Birth & Marriage Certificates

To apply and track orders online, complete the order form at https://vitrec.ehawaii.gov/vitalrecords/.

You can choose to pick up your order at the Hawaii Department of Health (1250 Punchbowl Street, Honolulu) or receive it by mail. For pick-up orders, you must show a valid government-issued photo ID (e.g. State ID, driver’s license, etc.) when you pick up the order.

Apply in Person for Birth & Marriage Certificates

Walk-in service is available on Oahu:

  • Days: Monday through Friday (excluding holidays)
  • Hours: 7:45 a.m. to 2:30 p.m.
  • Location: 1250 Punchbowl Street, Room 103 (1st floor) at the main Hawaii Department of Health building (corner of Beretania and Punchbowl Streets)
  • Parking: Metered parking is available for $1/hour in a lot in front of the building with entry from Punchbowl Street.

When applying in person, the applicant must show a valid government-issued photo ID, such as a State ID, driver’s license, etc.

On the neighbor islands, you may contact the local District Health Office location in your area for assistance:

Apply by Mail for Birth & Marriage Certificates

Send mail-in applications to the following address:

State Department of Health
Office of Health Status Monitoring
Issuance/Vital Statistics Section
P.O. Box 3378
Honolulu, HI 96801

When applying by mail, the applicant must include a photocopy of his/her government-issued photo ID, such as a State ID, driver’s license, etc.

See below for available record request application forms:

Costs & Payment

Fees for certified copies of birth and marriage certificates are as follows:

  • $10.00 for the first copy of each certificate, and
  • $4.00 for each additional copy of the same certificate ordered at the same time.
  • $2.50 administration fee for each certificate order for up to 5 copies, and for each 5-copy increment thereafter.

Payment Methods:

  • For orders completed and submitted online, you must pay with a credit card. The name on the credit card should match the name of the person making the vital records request, otherwise, there may be delays.
  • For orders completed by mail, you may pay with a cashier’s check, certified check or money order payable to the State Department of Health. Cash and personal checks will not be accepted for mail orders.
  • For orders completed in person, you may pay with cash, credit card, cashier’s check, certified check or money order payable to the State Department of Health.

Eligibility

A certified copy of a vital record (birth certificate, death certificate or marriage certificate) is issued only to an applicant who has a direct and tangible interest in the record. The following persons are considered to have such an interest:

  • The registrant (the person whom the record is concerned with);
  • The registrant’s spouse;
  • The registrant’s parent(s);
  • A descendant of the registrant (e.g., a child or grandchild);
  • A person having a common ancestor with the registrant (e.g., a sibling, grandparent, aunt/uncle, or cousin);
  • A legal guardian of the registrant;
  • A person or agency acting on behalf of the registrant;
  • A personal representative of the registrant’s estate;
  • A person whose right to obtain a copy of the record is established by an order of a court of competent jurisdiction;
  • Adoptive parents who have filed a petition for adoption and need to determine the death of one or more of the prospective adopted child’s natural or legal parents;
  • A person who needs to determine the marital status of a former spouse in order to determine the payment of alimony;
  • A person who needs to determine the death of a non-related co-owner of property purchased under a joint tenancy agreement; and
  • A person who needs a death certificate for the determination of payments under a credit insurance policy.

If you are not able to establish a direct and tangible interest in the record, you are ineligible and will not be issued a certified copy of the record.

A search of the records on file with the Department of Health will only be conducted to process an application requesting either a certified copy or a letter of verification. If the search establishes that the requested record is not on file, you will be notified that no record has been found. No searches of the records on file with the Department of Health will be conducted prior to or outside of the receipt of an application and payment of fees.

Letters of Verification

Letters of verification may be issued in lieu of certified copies (HRS §338-14.3). This document verifies the existence of a birth/death/marriage certificate on file with the Department of Health and any other information that the applicant provides to be verified relating to the vital event. (For example, that a certain named individual was born on a certain date at a certain place.) The verification process will not, however, disclose information about the vital event contained within the certificate that is unknown to and not provided by the applicant in the request.

Letters of verification are requested in a similar fashion and using the same request forms as for certified copies.

The fee for a letter of verification is $5 per letter.

Upon request, a letter of verification attesting to the existence of a requested record on file with the Department of Health may be issued. Instructions for applying for letters of verification are included in the next section and immediately follow the set of instructions on applying for certified copies. The same eligibility requirements apply for both certified copies and verification letters.

Wait Times for Vital Record Orders

Processing times vary depending on the type of record ordered and the method used to make the order. Here are average processing times you can expect when making requests:

Application Type Pick Up Type Processing Time
In person In person 1-3 working days
Online In person 1-3 working days
Online Mail 10 working days*
Mail Mail 6-8 weeks

* The average processing time currently shown on our website for online orders to be delivered by mail is accurate, but not for all orders. The number is automatically populated by an algorithm that averages the total processing time for all orders that were processed the previous week. This includes orders that may have provided incorrect information and payment. Corrections have to be made before we can fulfill these orders for certified copies, which can take long periods of time to resolve. If people correctly fill out the online order form and tender the correct payment amount, they can expect their order to be processed and mailed out usually within 10 business days.