E-manifest

Brief History: The U.S. EPA started the e-Manifest system on June 30, 2018, to allow electronic tracking of hazardous waste shipments and electronic archiving of scanned paper manifests. The creation of the system was authorized by the Hazardous Waste Electronic Manifest Establishment Act, which became law on October 5, 2012. The e-Manifest system offers benefits like saving money, improving data accuracy and timeliness, and making reporting easier for both businesses and regulatory agencies. The EPA Manifest homepage is full of valuable information.

New E-manifest rules effective January 22, 2025 and December 1, 2025

Please watch the video playlist below for a summary and instructions on how to set up user accounts and permissions to comply with the requirements.


Slide deck e-manifest rules webinar 11.07.2024

TO CHANGE SITE PERMISSIONS for a site you already have permissions for:

Click your name in the upper right hand corner

  • Click “profile” on the dropdown menu
  • Click “my site permissions” tab
  • Select the checkbox to the left of the site or sites you want to change permissions for
  • Click “modify permissions for selected sites” button at the bottom of the site list
  • Select the permissions you want using the dropdown menus and click “send request”[/su_spoiler]

Rules Effective January 22, 2025 

  • New RCRAInfo registration requirement for SQGs and LQGs
    • At least one staff person must have E-manifest Certifier or Site Manager permissions
    • Receiving facilities will stop mailing paper copies of manifests back to generators and you will receive your final manifest copy in E-manifest
    • E-manifest Certifier or Site Manager permissions allow you to certify corrections on a manifest and will allow you to submit electronic exception reports beginning December 1, 2025
  • Manifest report timeframes changed:
    • LQG exception report changed to 60 days (make inquiries within 45 days, report after 60 days)
    • Discrepancy report changed to 20 days
  • Manifest corrections must be completed within 30 days of regulator request (applies to all parties on manifest)
  • Changes to manifest form
    • 4 copies
    • International shipment section moved to continuation sheet item 33
  • PCB manifest clarifications – E-manifest requirements apply to PCB manifests

Rules Effective December 1, 2025 

  • Exception reports and other manifest reports must be submitted electronically in RCRAInfo (exception report, discrepancy report, unmanifested waste report)
  • Exporters must submit export manifests to E-manifest
    • Exporter may be the generator, a TSDF, or a recognized trader
    • Last transporter who transports export shipment out of the US must provide export manifest and continuation sheet to the exporter (instead of the generator; generators receive their copy in E-manifest)
  • Other changes related to import/export documentation, including allowing for electronic transmittals of international shipment documents

EPA’s summary of the new E-manifest rule and link to read the rule in the Federal Register

EPA webinar on new E-manifest rule (recorded July 17, 2024)  ~  Slides from recorded webinar

e-Manifest User Fees starting October 1, 2025

The Agency has posted the final user fees for FY 2026/FY 2027 – more information is available here: https://www.epa.gov/e-manifest/e-manifest-user-fees-and-payment-information

New Fee Chart

The new fees are:

Submission Type Fee
Image Only $25.00
Data + Image $7.00
Electronic/Hybrid $5.00

Any manifest that originates (signed by the generator) on or after October 1, 2025, will be charged the fiscal years 2026 and 2027 user fee rate when submitted to the e-Manifest system by the receiving facility. Receiving facilities will see their first invoices reflecting the new rates starting in November 2025.

EPA e-Manifest Resources

FACT SHEETS

If you need assistance signing up for a user account or site permissions for a Hawaii site, please contact Noa Klein at noa.klein@doh.hawaii.gov or (808) 586-4238.